Check-in instructions guests won't text you about

A simple template for self check-in instructions, plus how to turn them into a link guests can reopen anytime instead of a one-time email attachment.

Sample check-in instructions

  1. 1Head up the driveway and park in the spot marked with a 2.
  2. 2The lockbox is mounted on the railing to the left of the front door.
  3. 3Enter the code 4521# and turn the dial to open it.
  4. 4The house key is inside — the front door has a blue wreath on it.
  5. 5Once inside, make yourself at home! WiFi details are on the kitchen counter.

What makes check-in instructions actually work

Be specific about location

"On the railing to the left of the front door" beats "the lockbox is outside."

Number the steps

Guests read this standing outside with luggage — a scannable numbered list beats a paragraph.

Send a reusable link, not just an email

A one-time email gets buried; a link guests can reopen at 11pm doesn't.

Say what's next

Tell them where WiFi info or house rules are once they're inside, so the next question is already answered.

Related tools and templates

Frequently asked questions

Let AI write your full check-in section

HostDesk generates check-in instructions along with WiFi, house rules, and local tips — free to start.